October 10, 2017

Exhibit IV-1 November 14, 2017

Upper Arlington Board of Education City Chamber Offices, 3660 Tremont Rd October 10, 2017 – 5:00 p.m.

CALL TO ORDER

Members present:	Ms. Nancy Drees, Ms. Robin Comfort, Mr. Matt McClellan
Ms. Carol Mohr, Ms. Stacey Royer

Administrative officials present:	Mr. Paul W. Imhoff, Superintendent, Mr. Andrew L. Geistfeld
Treasurer, Dr. Kathy Jenney, Associate Superintendent, Mr. Chris Potts, Chief Operating Officer, Ms. Karen Truett, Director of Communications, Mr. Lucas Ratliff, Assistant Treasurer

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Ms. Drees moved, Ms. Royer seconded to approve the agenda as published.	17-73
AYES:	Ms. Comfort, Ms. Mohr, Mr. McClellan, Ms. Royer, Ms. Drees NAYS:	None
APPROVAL OF MINUTES
Ms. Drees moved, Ms. Mohr seconded to approve the September 12, 2017 minutes.	17-74
AYES:	Ms. Comfort, Ms. Mohr, Mr. McClellan, Ms. Royer, Ms. Drees NAYS:	None
COMMUNICATIONS TO THE BOARD
The Upper Arlington Education Association shared video highlights of students at Barrington Elementary School.
PUBLIC PARTICIPATION
None
ITEMS FOR INFORMATION
Superintendent Update

Mr. Paul Imhoff commented on:
Various district highlights
Recognized the District’s 14 National Merit Semifinalists for 2017-2018
Announced the 2018 Athletic Hall of Fame Inductees
UAEF/PTO sponsored speaker-Houston Kraft at Jones and Hastings Middle School

October 10, 2017

Elementary happenings around the district
Mr. Andrew Theado, Principal, introduced students at the high school that shared the following activities:
UAHS-IB Business Services Learning Project-#SocksToWalk
UA IDEA Day planned for February 2018

Treasurer Update

Mr. Andrew Geistfeld reviewed:
Financial information as of September 30, 2017
Revision of OASBO 457 plan
Insurance rates for calendar year 2018
Five-year forecast and assumptions

CONSENT AGENDA

Mr. McClellan moved the Board approve the following consent agenda action items as recommended by the Superintendent:

Investment Report September 30, 2017 — Exhibit A-1

Financial Statement for the Month Ending September 30, 2017 — Exhibit A-2

Purchases in Accordance with O.R.C. 5705.41(D)(1)

Vendor | Item Purchased | Fund | Amount
Jostens | Yearbook | Jones | $4,030.00
Hillyard | Supplies | Hastings | $3,607.83
Ability Matters | Student Services | IDEA | $7,860.00
Magical Attractions | Supplies | UAHS | $4,275.00
Upper Arlington Nutritional Services | Food Service | General Fund | $3,662.20
Apple Inc. | Repairs | Technology | 10,944.95

Approval of Five Year Forecast and Related Assumptions-Exhibit A-3

Contracts

A RESOLUTION APPROVING REVISIONS TO THE OASBO SECTION 457 PLAN
WHEREAS, the Upper Arlington City School District (the “District”) previously adopted and maintains an “eligible deferred compensation plan” under Section 457(b) of the Internal Revenue IRC (“IRC”) through the Ohio Association of School Business Officials (“OASBO”) OASBO 457 Deferred Compensation Plan (the “Plan”); and
WHEREAS, in prior years, OASBO has maintained a Plan Provider Agreement with Voya Retirement Insurance and Annuity Company (“Voya”), pursuant to which Voya has provided (i) group annuity contracts that meet the requirements of IRC Section 457(g)(3) (“Provider Contracts”), and (ii) assistance with certain aspects of Plan administration; and

WHEREAS, the Plan provides that it may be amended from time to time by OASBO; and
WHEREAS, OASBO has amended and restated the terms of Plan and the Plan Provider Agreement, effective as of April 1, 2017; and
WHEREAS, under the amended Plan and Plan Provider Agreement, AXA Equitable Life Insurance Company (“AXA”) also is permitted to (i) offer Provider Contracts, and (ii) assist with certain aspects of Plan administration; and
WHEREAS, as a Participating Employer under the Plan, the District wishes to permit Eligible Employees under the Plan to be able to select Provider Contracts from either or both of Voya and AXA for receipt of their employee contributions under the Plan;
WHEREAS, as a Participating Employer under the Plan, the District wishes to also permit Roth 457(b) contributions, as permitted under the Plan as amended effective April 1, 2017;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Upper Arlington City School District, Franklin County, Ohio, that:
Section 1. Inclusion of AXA as a Plan Provider. Effective as of November 1, 2017, in connection with the administration of the Plan, both Voya and AXA shall be permitted to offer Provider Contracts for receipt of employee contributions under the Plan. Voya and AXA shall do so pursuant to, and in accordance with, the terms of the Plan Provider Agreement between OASBO and Voya and AXA. The Treasurer is hereby authorized to execute the OASBO Plan Provider Selection Agreement and any other documents that may be necessary for inclusion of AXA as an additional Provider under the Plan.
Section 2. Amendment of the Plan to Permit Roth 457(b) Contributions. Effective as of November 1, 2017, the Plan shall be amended to permit participants to make Roth 457(b) contributions to the Plan.
Section 3. Compliance with Open Meeting Requirements. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law.
Section 4. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof.
Section 5. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption.

Health insurance-Anthem-Exhibit A-5
Monthly premium- (2.5% increase) single $768.90; family $1,999.18

Dental Insurance-Delta Dental
Two year (2018 & 2019) contract
Monthly premium-(0% increase) single $46.49; family $136.91

Transfers/Advances

Return Advance From | To | Amount
High School Workbooks (009-9100) | General Fund (001) | $4,653.91

Student Trip Requests

School | Group | Location | Trip Dates
UAHS | Community School | Centerburg, OH | October 26 - October 27, 2017

Certified Staff

Issuance of Contracts

Name | Position | Current Contract | New Contract
Christopher Lape | Teacher | .7 FTE | 1.0 FTE

Home Instruction Tutors

Name | Position | Rate of Pay
Sadie Moser | Home Instruction Tutor | $32.58 p/hour
Kelli Axner | Home Instruction Tutor | $32.58 p/hour

Extended School Year

Name | Position | Rate of Pay | Effective Date
Dawne McGuire | Teacher | $37.41 | 06/01/2017

Salary/Contract Increment Adjustments

Name | From | To | Step
Diane Balog | BA+15 | BA+30 | 9
Matthew Biedenbach | MA+10 | MA+20 | 14
Margie Belair | MA | MA+10 | 13
Jodi Blair | MA+20 | MA+30 | 21
Carly Camilleri | BA | BA+30 | 5
Josh Clemmons | MA | MA+10 | 11
Holly Cline | MA | MA+10 | 17
Leigh Conrad | MA+10 | MA+20 | 15
Paul Crabtree | MA | MA+10 | 5
Bret Cuthbert | MA+20 | MA+30 | 20
Richard Duarte | MA+20 | MA+30 | 14
Christina Farbizo | MA+30 | MA+40 | 12
Virginia Fisher | MA | MA+10 | 15
Chasity Garling | MA+30 | MA+40 | 14
Elizabeth Geletka | MA | MA+10 | 4
Amy Gill | MA+30 | MA+40 | 10
Leslie Hancock | MA+20 | MA+30 | 12

Mindy Harmon | MA+30 | MA+40 | 19
Salary/Contract Increment Adjustments-continued

Name | From | To | Step
Ashley Ingram | MA+10 | MA+20 | 11
Kristin Jentgen | MA | MA+10 | 11
Kim Johnson | MA+10 | MA+20 | 18
Carrie Keener | MA+20 | MA+30 | 19
Jessica Kocak | MA+10 | MA+20 | 5
Jennie Kraus | MA+10 | MA+20 | 9
Jacqueline Kulina | MA | MA+10 | 14
Evelyn Lay | MA+10 | MA+30 | 8
Blythe Lamont | MA | MA+10 | 14
Stephanie Marburger | MA+20 | MA+30 | 5
Erin Mayne | MA+10 | MA+20 | 17
Jane Mead | BA+30 | MA | 5
Janie Nocera | BA+15 | MA | 5
Jodi Palmer | MA+10 | MA+20 | 19
Brad Piunno | MA | MA+20 | 8
Lauren Piunno | BA+15 | MA | 5
Michael Rice | BA+30 | MA | 9
Doug Rinehart | MA+20 | MA+30 | 23
Rebecca Searls | MA | MA+10 | 10
Susan Shapiro | MA | MA+10 | 12
Mycal Schmidt | MA+10 | MA+20 | 8
Jill Schneider | MA+10 | MA+20 | 8
Tawnya Schroeder | MA+30 | MA+40 | 14
Matthew Solarz | MA+20 | MA+30 | 11
Allison Tomlin | MA | MA+10 | 8
Stephanie Weisker | MA+20 | MA+30 | 9
Kim Wilson | BA+30 | MA | 8

Classified Staff

Initial Appointment

Name | Position | Step | Effective Date
Erin Braunns | Secretary | 1 | 09/22/2017
Sarah Schrader | High School Cook | 3 | 10/04/2017
Sheila Winter | Food Service Cashier | 2 | 10/09/2017

Acceptance of Retirement/Resignations

Name | Position | Reason | Effective Date
Kathleen Larson | Program Secretary | Resignation | 10/06/2017

Change of Status

Name | Position | New Position | Effective Date
Therese Gaulke | Secretary | Program Secretary | 10/16/2017
Geraldine Moore | 2^nd Shift Custodian | 2^nd Shift Custodian | 09/18/2017

Appointment of Substitutes

Name | Position | Rate of Pay | Effective Date
Michelle Dible | Substitute Secretary | $16.08 p/hour | 10/10/2017

Other Staff

Appointment of Other Staff

Name | Position | Rate of Pay | Effective Date
Shevelle Behrens | Teaching Assistant | $14.69 p/hour | 10/02/2017
Francine DiDonato | Study Hall Aide | $12.47 p/hour | 10/11/2017
Teresa Harper | Teaching Assistant | $13.69 p/hour | 09/21/2017
Wendy Hondroulis | SACC Program Aide | $11.74 p/hour | 10/02/2017
Kathleen Larson | Student Information Coordinator | $29.58 p/hour | 10/09/2017
William Melton | Network Coordinator | $27.88 p/hour | 10/02/2017

Acceptance of Retirement/Resignation

Name | Position | Reason | Effective Date
Erin Braunns | Study Hall Aide | Resignation | 09/21/2017
Laura Caskey | Study Hall Aide | Resignation | 09/13/2017
Alex Demmler | SACC Program Aide | Resignation | 09/01/2017
Nancy Wentzel | Cafeteria Aide | Resignation | 09/22/2017

Appointment of Substitutes

Name | Position | Rate of Pay | Effective Date
Michelle Dible | Educational Aide | $12.47 p/hour | 10/10/2017

Volunteers

Name | Position | Building | Supervisor
Dujuan White | Boys Basketball | Hastings | Charles White

Supplemental Contracts

POSITION | EMPLOYEE | SCHOOL | AMOUNT |
Extended Duty – June, 2017 | Deb Amling | District | $1,047.64 |
Health Services Continuing Educ. | Laurie Long | District | $100.00 |
Health Services Manual Revision | Nikki Kennedy | District | $200.00 |
Health Services Manual Revision | Jane Mead | District | $200.00 |
Health Services Supply Coordinator. | Laurie Long | District | $200.00 |
Tech Support Stipend | Laura Long | District | $400.00 |
Disaster Preparation Coordinator | Jane Mead | District | $100.00 |
Health Service Chair | Laurie Long | District | $5,000.00 |
Fall Production Producer | Alice Aichele | Jones | $1,554.00 | %
District Mentor | Gretchen Zunic | District | $250.00 |
Head Varsity Girls Crew Coach | Lia Snell | UAHS | $3,500.00 | **
Varsity Girls Crew Assistant Coach | Claire Duesdiecker | UAHS | $1,700.00 | **
Varsity Girls Crew Assistant Coach | Katherine Tedesco | UAHS | $1,700.00 | **
Novice Girls Head Coach | Richard Witt | UAHS | $2,100.00 | **
Novice Girls Assistant Coach | Julie Adams | UAHS | $1,200.00 | **
Head Varsity Boys Crew Coach | Andy Wimmer | UAHS | $3,500.00 | **
Varsity Boys Crew Assistant Coach | Greg Harvie | UAHS | $2,450.00 | **
Varsity Boys Crew Assistant Coach | Isabella Hildebrandt | UAHS | $1,700.00 | **
Varsity Boys Crew Assistant Coach | TJ Kennedy | UAHS | $850.00 | **
Novice Boys Head Coach | Ed Byrd | UAHS | $2,100.00 | **
Novice Boys Assistant Coach | Eric Bleich | UAHS | $1,200.00 | **
LPDC Committee | Erin Miguel | District | $2,000.00 |

Supplemental Contracts-continued

POSITION | EMPLOYEE | SCHOOL | AMOUNT |
LPDC Committee | Amy Byard | Barrington | $1,500.00 |
LPDC Committee | Erin McGuire | Greensview | $1,500.00 |
LPDC Committee | Michelle Lombardi | Jones | $1,500.00 |
LPDC Committee | Doug Rinehart | UAHS | $1,500.00 |
LPDC Committee | Erin May | Tremont | $1,500.00 |
LPDC Committee | Valarie Kearney | Wickliffe | $1,500.00 |
LPDC Committee | Elizabeth Ingraham | Windermere | $1,500.00 |
Running Club Advisor | John McAlpine | Hastings | $400.00 |
Science Olympiad | Diane Balog | Hastings | $813.00 |
Yearbook Co-Advisor | Callie Callender | Hastings | $2,068.00 |
Library/Media Co-Coordinator | Judy Deal | UAHS | $1,000.00 |
Library/Media Co-Coordinator | Amy Byard | Barrington | $1,000.00 |
Summer Band Camp Asst. Director | Todd Fessler | UAHS | $600.00 |
Marching Band Assistant | Todd Fessler | UAHS | $3,657.00 |
6^th Grade Camp | Jim Cash | Hastings | $200.00 |
Forensic Assistant Advisor | Kevin Lehr | UAHS | $837.50 |
Forensic Assistant Advisor | Adele Vergis | UAHS | $1,000.00 |
Forensic Assistant Advisor | Anthony Fasano | UAHS | $700.00 |
District Mentor | Kelli Leinbaugh | District | $250.00 |
School Test Coordinator | Nancy Babinec | Barrington | $1,500.00 |
School Test Coordinator | Kate Drugan | Greensview | $1,500.00 |
School Test Coordinator | Annette Hegemier | Tremont | $1,500.00 |
School Test Coordinator | Jill Hughes | Wickliffe | $1,500.00 |
School Test Coordinator | Andrea Lusk | Windermere | $1,500.00 |
School Test Coordinator | Catherine Shapiro | Hastings | $500.00 |
School Test Coordinator | Shannon Riley | Hastings | $500.00 |
School Test Coordinator | Cristina Farbizo | Hastings | $500.00 |

Supplemental Contracts-continued

POSITION | EMPLOYEE | SCHOOL | AMOUNT |
School Test Coordinator | Lauren Sutherin | Jones | $1,500.00 |
School Test Coordinator | Cynthia Ballheim | UAHS | $1,500.00 |
Intramural Supervisor | Joel Cutler | Greensview | $1,697.00 | **
Head Girls Basketball Coach | Chris Savage | UAHS | $8,512.00 |
Summer/Fall Supervision | Chris Savage | UAHS | $450.00 |
Head Basketball Cheerleading Coach | Chris Hayes | UAHS | $5,091.00 |

Assistant Basketball Cheerleading
Coach

Colleen Kirk

UAHS

$1,932.70

Assistant Basketball Cheerleading
Coach

Katherine Rapp

UAHS

$1,932.70

Head Boys Swimming Coach | Michael deBear | UAHS | $8,082.00 |
Assistant Boys Swimming Coach | JJ (John) Spangler | UAHS | $4,318.30 |
Assistant Boys Swimming Coach | Geoff Dickhaut | UAHS | $400.00 |
Assistant Boys Basketball Coach | Matt Biedenbach | UAHS | $4,651.50 |
Head Boys Basketball Coach | Tim Casey | UAHS | $10,292.00 |
Summer/Fall Supervision | Tim Casey | UAHS | $450.00 |
Assistant Boys Basketball Coach | Phil Landes | UAHS | $4,651.50 |
Assistant Boys Basketball Coach | Matt Weikert | UAHS | $6,551.30 |
Head Boys 8th Grade Basketball Coach | Jill White | Jones | $4,626.00 |

Head Girls 8th Grade Basketball
Coach

Jim Long

Jones

$4,626.00

Head Boys 7th Grade Basketball
Coach

Michael Schaefer

Jones

$4,626.00

Head Girls 7th Grade Basketball
Coach

Spencer Giese

Jones

$2,761.00

Head Basketball 8^th Grade
Cheerleading Coach

Natalie McKinney

Jones

$2,068.00

Head Basketball 7^th Grade Cheerleading Coach | Abbey Stricharczuk | Jones | $2,068.00 |
Head Wrestling Coach | Nick Judy | Jones | $4,688.00 |
Assistant Wrestling Coach | Gordon Gavin | Jones | $3,281.00 |
Head Boys 8th Grade Basketball Coach | Wes Richter | Hastings | $3,118.00 |

Head Girls 8th Grade Basketball Coach | Brian Shipley | Hastings | $5,091.00 |
Supplemental Contracts-continued

POSITION | EMPLOYEE | SCHOOL | AMOUNT |

Head Boys 7th Grade Basketball
Coach

Charles White

Hastings

$2,761.00

Head Girls 7th Grade Basketball
Coach

Tom Sappington

Hastings

$4,626.00

Head Basketball 8^th Grade
Cheerleading Coach

Molly McClenathan

Hastings

$2,975.00

Head Basketball 7^th Grade Cheerleading Coach | Michelle McClure | Hastings | $2,068.00 |
Head Wrestling Coach | Kevin Lloyd | Hastings | $4,688.00 |
Assistant Wrestling Coach | Patrick Halley | Hastings | $1,640.80 |
Assistant Wrestling Coach | Grant McCormick | Hastings | $1,640.80 |
Site Manager | Stephen Rusterholz | Hastings | $675.00 |

%-Correction from previously approved amount
**Funded through source other than general fund Redaction of Previously Issued Contracts
Position | Employee | School
Disaster Preparation Coordinator | Laurie Long | District
Pep Band Director | Jon Parker-Jones | UAHS
Spring Musical Director** | Eric Kaufman | UAHS
Vocal Music Director** | Eric Kaufman | UAHS
Drama Set Manager** | Eric Kaufman | UAHS

**“Because Ronald Eric Kaufmann is unable to perform the assignments, the Board of Education rescinds the supplemental contracts of Spring Musical Director, Vocal Music Director and Drama Set Manager.”

Operations

Acceptance of Gifts and Donations

School/Activity | Donor | Item | Value
Greensview Elementary School
Intramurals Supervisor | Greensview PTO | Cash | $1,951.55
Windermere Elementary School
Playground Equipment | Windermere PTO | Equipment | $16,842.50
Upper Arlington High School Athletics
Crew | Upper Arlington Crew, Inc. | Cash | $26,227.50

Approval to Sell/Dispose/Donate Equipment

Description of Asset

Building

Tag-Serial
Numbers

Reason

Books, Media Center materials (751) | Barrington Media Center | | Outdated

Acer PC w/Samsung monitor

Central Office

104544
PSVAWO3007052 01F2727

No longer works

Sensory Tube w/lights and water | Tremont | 110621 | No longer works
Hamilton Piano | Wickliffe | | Condition
Biology (133) Biology Concepts & Connections (123) Physics for Scientists & Engineers (30) | Upper Arlington High School | | Outdated
Science a Closer Look: Grade 2 (60) Grade 3 (60) Grade 4 (60) Grade 5 (60) | St. Andrew | | Condition, outdated, change in department curriculum
Scholastic Leveled Readers (250) | St. Andrew | | Condition, outdated, change in department curriculum
Wright Group Leveled Reader – sets kindergarten level (500) | St. Andrew | | Condition, outdated, change in department curriculum
Merriam Webster’s College Dictionaries (6) | Wellington | | Condition
Books from Lower School (115) | Wellington | | Outdated, Condition
Books (75) | St. Agatha School (Special Ed.) | | Outdated

In Lieu of Transportation

This resolution to declare transportation impractical for certain identified students is presented pursuant to the requirements of Ohio Revised Code Chapter 3327 and the procedures set forth by the Ohio Department of Education. The resolution follows careful evaluation of all other available options prior to consideration of impracticality.

The Superintendent of Schools, Mr. Paul Imhoff, recommends that the board of education adopt the following resolution:

WHEREAS the student(s) identified below have been determined to be residents of the Upper Arlington City school District, and eligible for transportation services; and

WHEREAS after careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these students(s) to their selected school (s); and

WHEREAS the following factors as identified in Revised Code 3327.02 have been considered:

The time and distance required to provide transportation
The number of pupils to be transported
The cost of providing transportation in terms of equipment, maintenance, personnel, and administration
Whether similar or equivalent service is provided to other pupils eligible for transportation
Whether and to what extent the additional service unavoidably disrupts current transportation schedules
Whether other reimbursable types of transportation are available; and

WHEREAS the option of offering payment-in-lieu of transportation is provided in Ohio Revised Code: Therefore, be it

RESOLVED that the Upper Arlington City Schools Board of Education hereby approves the declaration that it is impractical to transport the students identified herein and offers the parent(s)/guardians(s) of students named on the attachment, payment-in-lieu of transportation.

ATTACHMENT TO RESOLUTION: |
Children of the following parents | School (s) Selected and Grade(s) | Reason for Impractical
1. Sahar Kamel | Noble Academy Columbus | # of students
2. Sahar Kamel | Avicenna Prep School | # of students
3. Rachel Gray | St. Agatha | Not attendance area

The Superintendent or his designee is directed to provide notice of this resolution to the parent(s)/ guardian(s) of the students(s) listed above.
Ms. Royer seconded to approve the action items.	17-75
AYES:	Ms. Comfort, Ms. Mohr, Mr. McClellan, Ms. Royer, Ms. Drees NAYS:	None
ADJOURNMENT
At 5:45 p.m. Mr. McClellan moved, Ms. Mohr seconded to adjourn.	17-76
AYES:	Ms. Comfort, Ms. Mohr, Mr. McClellan, Ms. Royer, Ms. Drees NAYS:	None

_________________________________	______________________________ Treasurer	Board President